Executive Assistant

Sobre a oportunidade

Local: Rio de Janeiro - Rio de Janeiro, Brazil, Rio de Janeiro, Rio de Janeiro, Brazil Formato: Presencial

Local

Rio de Janeiro - RJ

Remoto

Responsabilidades

Manage both Directors' calendars: scheduling, prioritizing, resolving conflicts, and protecting focus time.

Triage inboxes: draft replies, flag what needs a decision, and close loops on follow-ups.

Coordinate across time zones with members, founders, co-investors, and counsel.

Prepare agendas, briefing notes, and materials ahead of Investment Committee sessions, member calls, and Roundtable events.

Take notes, capture decisions and action items, and distribute them the same day.

Track every action item to completion, with owners and dates.

Keep each Director's priorities, deadlines, and open items visible and current in ClickUp and Slack.

Follow up with team members, outside counsel, and vendors on deliverables.

Support deal logistics for the Director of Investments: diligence request lists, document collection, and IC and SPV-close timelines.

Support the Director of Community & Operations with member communications, onboarding logistics, event coordination, and member requests.

Maintain accurate member and meeting records in HubSpot with the CRM Coordinator.

Prepare a weekly priorities and open-items brief for each Director.

Compile summaries, trackers, and updates for leadership - signal, not noise.

Arrange travel, offsites, and in-person member events.

Handle expenses, subscriptions, and administrative requests accurately and on time.

Requisitos

3+ years as an executive assistant, chief of staff associate, or operations coordinator supporting senior leaders - ideally more than one at once.

Operate with urgency.

Anticipate.

Write clearly and concisely - emails and briefs people act on without a second read.

Expert in Google Workspace, Slack, and calendar management across time zones; comfortable learning ClickUp and HubSpot quickly.

Exercise discretion.

Handle confidential member, financial, and deal information with complete care.

Async-first and reliable in a fast-moving, distributed team.

Do not need to be chased, and you over-communicate status.

Exercise judgment on priorities and escalate the right things at the right time.

Diferenciais

Experience supporting leaders in venture capital, private equity, financial services, or private membership organizations.

Familiarity with Web3, DeFi, or crypto-adjacent audiences.

Exposure to investor relations, SPV workflows, or regulated communications.

Experience with ClickUp, Slack automation, n8n, or AI-assisted workflows.

Benefícios

Fully remote - work from anywhere.

Flexible, async-first culture with deep focus time built in.

Competitive independent contractor rate commensurate with experience.

Direct exposure to institutional-grade deal flow and a high-calibre investor community.

Ground-floor opportunity in a private co-investment club being built to scale.

Carga horária

Presencial

Processo seletivo

Apply with your CV in English, along with a brief note on how you manage competing priorities for more than one executive and one process you improved end-to-end.

Sobre a empresa

Inflection Club is a private co-investment community for accredited investors, operators, and family offices who want direct access to pre-IPO deals in the companies shaping the future.

Benefícios

Fully remote - work from anywhere.

Flexible, async-first culture with deep focus time built in.

Competitive independent contractor rate commensurate with experience.

Direct exposure to institutional-grade deal flow and a high-calibre investor community.

Ground-floor opportunity in a private co-investment club being built to scale.